Internal note concerning the management of infected students or at-risk contacts
Note on the preparation for the start of the academic year 2020-2021
President's message - April 6, 2020
Over the past three weeks, you have demonstrated an ability to adapt in a very short period of time to the constraints imposed by the period of lockdown we are going through. On behalf of the University, I would like to express my most sincere thanks for your involvement.
All together, thanks to your actions in your respective functions, we have managed to make our university work far beyond what we would have imagined possible under the conditions imposed on us.
I know that you are trying to manage as well as possible what the obligation of lockdown and the constraints linked to the sanitary situation implies, by combining your contributions to the pedagogical, technical and administrative organization of the University. In this way, you allow research and training activities to be maintained, while taking care of your loved ones.
The three weeks we have just lived have generated a lot of fatigue. Many of you have mentioned it. It is important that we give ourselves a period of rest during the "spring school holidays". Also, so that everyone can take this time off, I have asked the directors of Faculties to position a week of university holidays during the spring school holidays period to allow all the pedagogical teams of a given Faculty to suspend their teaching. There is also a great need for students to take a break after four or five weeks of distance learning.
In this context, I announced in the Technical Committee last Thursday that each of the administrative and technical staff will be asked to take at least five working days off during the first and/or second week of the school holidays.
To this end, I have asked the General Director of Services, within certain structures under his responsibility and where continuity of service is necessary, to draw up service schedules to enable each member of staff to benefit from this time of holiday.
In this way, I hope that everyone will be able to take a break from their professional obligations, whatever the nature and intensity of those obligations since the beginning of the lockdown.
With regard to the university management schedule, we are doing everything possible to ensure that the promotion campaigns for the various categories of staff can take place according to an adjusted schedule that will have to take into account the instructions communicated by the Ministry.
The recruitment campaign for teacher-researchers will also take place according to a schedule that is different from the one initially set out in the agenda and procedures that have been partly adjusted.
Concerning the organization of the university authorities, they have had the vocation since the beginning of the lockdown to meet by videoconference. Thus, the Activity Continuity Plan was presented to the CHSCT (Advisory Committee on Safety and Health) on 23 March and to the Technical Committee on 2 April. The exchanges made it possible to clarify its content and globally improve its quality. A Management Board meeting with the directors of Faculties took place on 24 March. A meeting with the heads of administrative services and departments was held on 1 April. These meetings provided an opportunity to review the university's operating conditions.
We were able to appreciate on this occasion the extent to which the mobilization of all the staff was strong.
The central councils will also be required to meet at a distance before the end of the crisis.
Thus, the Academic Council will meet :
- on 7 April to issue an opinion on the pedagogical activities and general interest tasks of the lecturers prior to the campaign for progress at the CNU,
- on April 10 to review applications for the priority transfer under the teacher-researcher recruitment campaign,
- 14 April to examine applications for exemption from qualification and/or degree requirements for colleagues abroad applying for teaching and research posts and to give opinions on the teaching activities and general interest tasks of university professors in advance of the campaign for advancement at the CNU.
- 28 April for the examination of CRCT applications and service arrangements for secondary school teachers, as well as the first campaign for ATER posts.
The Board of Directors restricted to teacher-researchers and assimilated personnel will meet on 10 April to examine in its turn applications which would have received a favourable opinion from the Academic Council under the priority transfer.
The CFVU (Academic and Student Life and Committee) will also be called upon to examine in the near future the pedagogical continuity plan that has been drawn up to ensure the continuation of the training activity during the period we are going through.
Among the difficulties we face in implementing distance learning are those related to students who do not have computer equipment that allows them to access online courses and do their assignments, or who do not have access to an Internet network. We are working to identify these students, to assess their situation with regard to these difficulties and to offer them solutions, in particular through the loan of computers.
A certain number of students are also in great difficulty in providing for their basic needs, knowing that many of them have lost their part-time jobs as soon as the lockdown was decided and are in a precarious situation.
Our services work closely with the CROUS to help them and we are also working to provide assistance to users who cannot benefit from the CROUS' services.
The University Health Service is mobilised to support students with health problems, including possible psychological difficulties linked in particular to the situation of lockdown that we are going through.
If you have any questions about the communication with students, you can find the different messages sent to them at the following address : http://www.univ-orleans.fr/en/univ/university/information-covid-19/vous-etes-etudiante/messages-students
The pages of the website dedicated to the health crisis have been updated this week with several sections dealing with how to handle the lockdown which allow the Bouillon and SUAPS (Sport Department) to share their advice with you: http://www.univ-orleans.fr/fr/univ/universite/information-covid-19/bien-gerer-le-confinement
As part of the national solidarity initiative that has been created, those involved in research and higher education in the Centre-Val de Loire region have joined forces and mobilised to respond in a very short time to the needs expressed by the Hospital of Orléans. More recently, it is our students in physiotherapy who have been contributing to the hospitals of the region and, more broadly, to the region's healthcare structures. Information corresponding to these actions is available under the section "Press releases": http://www.univ-orleans.fr/fr/univ/universite/information-covid-19/communiques-de-presse.
We will soon have to prepare for post-lockdown. It is still too early to know the date, but it seems likely that it will take place in stages. In the meantime, it is important that we scrupulously respect the instructions by limiting our trips as much as possible.
Take care of yourself and all your loved ones.
President's message - Mars 23, 2020
I know that you are all mobilized to keep our university running, in particular to implement the Pedagogical Continuity Plan (PCP) which will enable us to organize the end of the semester in the best possible conditions for our students, namely through the implementation of distance learning.
On Wednesday, I sent to the Faculties directors an operational document intended to implement the Pedagogical Continuity Plan, the elaboration of which was coordinated by the Vice-President in charge of training and university life. This document has been designed to provide you with as many answers as possible to the questions you may have. It probably does not answer all the problems you are confronted with, but it will be updated in the coming weeks. I would like to thank all the colleagues who have contributed in one way or another to the development of this Plan.
As you may have noticed from reading the document, the Ministry is giving the institutions a great deal of autonomy in order to make the necessary adjustments to the programs in light of what we will be able to implement in the coming weeks.
Many of you have questions about the payment of your salary. The Accounting Officer has assured me that we have taken the necessary steps to forward the elements for the months of March and April to the Direction des Finances Publiques. I would like to thank all the services that have worked for this.
We are also concerned about the situation of our suppliers. We are studying the possibility of supporting their cash flow by paying invoices before the due date.
We will of course give priority to the processing of transactions for all our employees and students, with the payment of internship allowances, but if we can also act to support companies in the area, we will do so.
From now on, you, as well as the students, can access a Frequently Asked Questions (FAQ) set up on the university's website : http://www.univ-orleans.fr/fr/univ/universite/information-covid-19/vous-etes-personnel/faq-et-contact
The latter will be updated with answers to the most frequently asked questions that you will ask us.
For all your requests not covered by this FAQ, a form has been set up (at the bottom of the page of this FAQ) to allow you to ask your questions by targeting them by heading.
It replaces the generic address: email@example.com which will no longer be operational.
I want to thank you again for your commitment, please take care of yourself and all your loved ones.
President's Message - March 15, 2020
Madam, Sir, Dear Colleague(s),
The instructions from the Minister of Higher Education, Research and Innovation reached us today. They require the establishment to implement urgent measures.
Pursuant to Article 4 of the Order of 14 March 2020 on various measures to combat the spread of the covid-19 virus, the reception of users of training activities is suspended in all higher education institutions, both public and private.
We also ask all the staff of the Institution to stay in their homes.
BIATSS personnel are asked to regularize their situation on OHRIS or by any other means at their disposal, in accordance with the provisions transmitted in the email from the Directorate General of Services on Friday 13 March at 5:25 pm.
Teaching staff are invited from their homes to ensure that teaching activities are maintained within the framework of a continuity plan which will be defined centrally and implemented within the various components.
Staff carrying out research activities are also invited to start teleworking and inform their unit heads.
Only those staff required for essential functions, within the framework of the business continuity plan, will be contacted individually by the Administration of the Institution.
In view of the situation, the electoral process for the renewal of representatives on the central councils has been postponed.